GOOGLE GMAIL TIPS AND TRICKS
1. IMPORTANT EMAILS
Those emails that are sent directly to you for example for your boss they need your immediate attention they should be on the top of your inbox then there are those emails.
2. KEPT INFORMED OF
Kept informed of also important emails but you usually don't need to take any immediate actions those images should be easily accessible but don't need to be on top of your inbox.
3. NICE TO READ
Nice to read those are emails that you can read when you have the time to do so maybe in between meetings examples of those emails our newsletters announcement promotion marketing emails and shipping notifications in this case email almost acts like a storage or an archive you know where the emails are whenever you need them you can go back and read them but you don't need to read them constantly and they don't need to disturb you during the day when your work this last category should not be in your inbox at all, unfortunately, Gmail is doing an awful job reflecting those three categories.
Set up inbox by priority there are two ways to achieve that you can use the priority inbox or tabs or categories as some people prefer the priority inbox as it works much better with the three categories that are just outlined however if you are already using tabs and you happy with them then continue to do so pro in Jane Bock the priority inbox takes a little bit more time to set up but it works much better, in the long run, let briefly show you how to use tabs for chaps just click on configured inbox you those three settings and then you have emails be categorized and if you want a specific email to be in a specific folder you can just drag and drop it here to updates that second category kept informed off it a really important category let to set up the priority inbox you settings inbox and you select priority inbox you don't really need all these options the first one which should be important will remove all the other sections two three second category kept in the loop off kept informed off save when you are done and you google now has two types of inboxes for important emails that are directly sent to you and the second category will get to the just a second if you want a specific email to be part of the first cut from the first category you fresh it again and Gmail will automatically guy this email in the second category down here third category nice to read you need to set up filters before we get to that let make the first year we from all emails.
Unsubscribe from all emails those emails that you don't need there setting up filters or doing anything for those emails that you never read also social media updates when you receive them on your phone unsubscribe from all social media emails if you are already getting a facebook notification on your phone there's really getting the same notification twice after you cleaned up and unsubscribe from all those emails you never read let's get to the third category remember those are builds, for example, shipping notifications promotions social media updates announcement marketing emails, for example, get an email from amazon bags delivered really be inbox have a simple Gmail filter and whenever need to know when trash bags.
Set up filters to automatically categorize those emails that belong to the bucket nice to read alright have a look at the second category here to see if there any emails that really belong in third category for example marketing email but as sometimes reader and a half to do so you ant to create a filter with search going to skip the inbox you can even mark red if you want you but important apply a label either new label existing label now you select create filter you can also the existing conversations are filtered and your inbox is cleaned the left side here newsletters and you can read all your newsletters whenever you have the time for example in between meetings have some additional tips for you to go three emails ideally you want to go through several emails ones and knock out a bunch of emails the next couple of tips ar going to help you to do that back to the settings.
The next conversation or the previous conversation whatever works better for you then we also want to enable show to send an archive button those settings and show you new that now you go three emails you can respond to emails send an archive done you get your need to read archive done bang those two features together allow you to really just bang three emails and save a lot of time you need to strive for inbox zero but really important you only read an email one time and then either archive it you respond to it or you get back to it later if you are using the send an archive button and but need to fill up with people.
The boomerang is a very useful tool luke and email but need to make sure that he responds archived email is one and probably will forget to get back to him follow up with him what you can do is select boomerang here in one week if no one replies that you don't have to email cluttering up your inbox but it will automatically.
Use a plus sign to create unlimited email address so just add a plus email address plus newsletter and it will be treated as a unique email address so download a report we can just add plus newsletter or plus report sign up for it and then back in your inbox you can create a filter with search then all emails that you receive you can set up a filter for those emails archive give them a specific label read one time or download nice feature the using plus sign a couple of other handy.
The settings and when you scroll all the way down here you can enable undo send will call back case you made a mistake or so other good features are reply all especially if your company has the policy to see a lot of people and email default reply to definitely good behavior in that case.
Can responses, for example, you get a lot of emails you work in sales or you always need to send the same answer to include it canned response for example when you receive a new lead you can mute their button which means the will archive even if you get new emails.
12. EMAIL TEMPLATE
Email template here is that proven to work seen positive feedback from people who used it in companies and their manager and senior executives gift and recap here there are three different types of emails using priority inbox combined with filters you can have Gmail automatically three settings and then you have emails be categorized and if you want a specific email to be in a specific folder you can just drag and drop it here to updates that the second category kept informed off it a really important category let to set up the priority inbox you settings inbox and you select priority inbox you don't really need all these options the first one which filters those for you in the correct folder.
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